Arrangement Calculator

Every arrangement has a right price, and guessing it is where your margin quietly leaks away. The Arrangement Calculator builds up the true cost of a bouquet or design from your own flower and sundry prices, adds your markup and labour, and shows you what to charge and what you'll make on it.

What It Does

It prices a single arrangement from the ground up. Add your flowers and sundries from your price lists, set your markups, add labour and VAT, and it shows your total cost, your selling price and your profit. Every ingredient price pulls from your own flower and sundry lists, so the numbers stay yours and stay current.

There are two ways to work: a fast Quick mode for everyday quotes, and a Detailed mode that adds wastage, price rounding and per-item markup control.

Quick And Detailed Modes

Switch between the two at the top of the page. Quick mode keeps it simple: it uses your saved markups, applies your default VAT, and takes labour as a flat fee. Detailed mode gives you full control over markups, labour method, wastage and rounding. If you load a saved arrangement that used any of those, the tool opens it in Detailed mode on its own.

The Short Version

1. Add your flowers and the cost fills in from your price list.
2. Add your sundries the same way.
3. Set your labour and confirm the VAT rate.
4. Read your selling price and profit, then save or print.

Add Your Flowers

Click the search box and type a flower name. Your price list appears with each item's cost, so pick one and set the quantity. The cost fills in for you, and the line shows its marked-up total.

• Not in your list yet? Tap + Create new flower at the top of the search results, add the name, cost and markup, and it's saved to your price list and dropped into the arrangement in one step.
• Tap Add Another Flower for each extra line.

Add Your Sundries

Sundries work the same way, from your sundry price list. Add the packaging, oasis, ribbon and card. It's easy to leave these off a quote, and they're exactly what eats a margin, so add them to every arrangement.

Markups, Labour And Wastage

Detailed mode is where you fine-tune the pricing. Your markup and VAT rate pre-fill from your Business Defaults, so most of this is already set for you.

• Markups. Leave Individual markups on and each flower and sundry uses its own markup from your price list, which is right when you mix budget filler with premium focal flowers. Turn it off to apply one markup across all flowers and another across all sundries. In Quick mode, per-item markups are always used.
• Labour. In Quick mode you enter a flat fee. In Detailed mode you can instead take labour as a percentage of your material cost or of the retail price.
• VAT. The rate comes from your Business Defaults. Change it for a one-off job without touching your default, or set it to 0% if you're not registered.
• Wastage. Add a buffer percentage for flowers and sundries to cover damaged or unusable stems. The buffer shows in the breakdown.
• Round price. Round to the nearest amount you choose, or use a charm price ending in .99 or .95. The rounding shows in the breakdown so you can see what it added or took off.

Read Your Result

The summary on the right leads with the number you quote. Under it you get your costs, the marked-up retail figures, the VAT, and your profit as both an amount and a percentage. It's green when you're in profit and red when you're not.

Setting Your Price

The tool does the maths; you set the markup. Anchor it to your own overheads, not the shop down the road. Their rent and wage bill tell you nothing about what you need to charge. Set your markup from your real costs first (the Business Markup Calculator works this out from your overheads), then let this tool apply it to every arrangement.

Save And Reload

Give the arrangement a name and tap Save (it reads Update when you're editing one you've saved before). Saved arrangements sit in a strip at the top of the page, showing the name, price and when you last touched them. Click any one to load it straight back in.

• Duplicate a saved design to make a variation without starting over, Delete ones you no longer need, or open View All for the full history.
• Saved arrangements keep every setting: flowers, sundries, quantities, markups, labour, VAT, wastage and rounding.
• If a flower or sundry price has changed since you last saved, a warning shows on the arrangement so you know to reload it and re-price.

Print A Recipe Card

Tap Print to save the arrangement as a PDF recipe card. You choose what it shows.

• Manager shows the full financial breakdown; Staff hides your costs and margins, so you can hand the recipe to the workroom without showing your numbers.
• Turn Include Item Images on to print a photo of each flower and sundry.
• Choose Compact (two cards a page) or Full Size (one a page).

What staff can see is set in your Business Defaults, so you decide once whether the team sees ingredient prices and how labour shows.

Copy To Digital Florists

If you run the Digital Florists shop platform on a Plus plan, tap Copy to Digital Florists to copy the whole arrangement, ingredients and pricing, to your clipboard. In Digital Florists, go to Settings, then Products, and paste it into a new or existing product.

Tips And Best Practices

• Set your Business Defaults first. Your default markup, VAT rate and labour rate pre-fill every new arrangement. Set them from your name in the top right, then Business Defaults.
• Keep your flower and sundry prices current. Wholesale costs move with the seasons, and every price list item keeps a cost history so you can see the changes. A quick review each season keeps your margins honest.
• Use per-item markups for mixed arrangements. Budget filler and premium focal flowers rarely want the same markup.
• Don't forget the sundries. Packaging, oasis and ribbon add up, and they're the easiest costs to leave off.
• Save your most-used designs. Build a library of your weekly bouquets, wedding posies and sympathy sprays, then load and adjust rather than starting from scratch.

Common Questions

Can I use different markups for different ingredients? Yes. In Detailed mode keep Individual markups on and each item uses its own markup from your price list. Turn it off to apply one markup to all flowers and another to all sundries.

What if I'm not VAT registered? Set your VAT rate to 0% and the tool prices the arrangement with no VAT. Set it as your default in Business Defaults so you don't change it each time.

Will the tool remember my arrangements? Yes. Save one and it stays in your history until you delete it, with every setting kept, ready to load back.

Can I share the pricing with a client without showing my costs? Yes. Print the recipe card in Staff mode. It shows the arrangement and its selling price without your cost prices, margins or markups.

What does the price-changed warning mean? One or more flowers or sundries in that saved arrangement have had their price updated since you saved it. Load it, check the numbers, and save again to clear the warning. It is there to make sure your arrangements stay priced from your current costs, not the prices from the day you first saved them.

Can I add a flower or sundry without leaving the calculator? Yes. When you search, tap + Create new at the top of the results, fill in the name, cost and markup, and it's added to both your price list and the arrangement at once.