Operating Cost Calculator
Add up rent, wages and other overheads. See annual, monthly, weekly and daily costs, plus a chart of your expenses.
Example figures for a UK shop. Replace them with your own overheads.
People
£7,900
wages, NI, pension
Premises
£3,420
rent, rates, utilities
Operations
£1,520
delivery, subscriptions, insurance
Use this overhead total in your separate pricing and sales calculations.
Know What It Really Costs To Open The Shop
Price your bouquets, plan staffing and set delivery fees off one honest picture of your overheads.
See the true overheads behind your pricing.
Make budget decisions with numbers, not guesswork.
Print your expense totals for budget reviews.
How It Works
Enter monthly or yearly costs, check the totals, then save your figures for the next review.
Step 1
List Your Regular Overheads
Start with the UK, Irish, US or Blank template, then change the expense rows to match your shop.
- Enter a monthly or yearly amount and the other column updates
- Add or remove expense rows as needed
- Rename expenses to match your accounts
Step 2
See What Each Expense Adds
Compare annual, monthly, weekly and daily totals, then see each expense's share in the cost distribution chart.
- See your largest expenses first in the chart
- Switch the chart between Monthly and Yearly
- Change a rent or wage figure to see its effect on your total
| Expense | Monthly | Yearly |
|---|---|---|
| Software & tools | £280 | £3,360 |
| Fuel & delivery | £640 | £7,680 |
| Insurance | £210 | £2,520 |
Example monthly total: £1,130 · Annual total: £13,560
Step 3
Save Your Figures For The Next Review
Save the calculation to reopen later. Use Print/Save Report for an expense summary to discuss with your accountant or team.
- Keep a named calculation in your saved list
- Reopen it when rent, wages or other costs change
- Print the expense rows and totals for your budget review
Includes expense names, monthly and yearly amounts, and the cost totals.
What You Can Dig Into
Expense rows and cost totals built from the amounts you enter.
- Enter monthly or yearly expenses and see both totals
- Compare each expense in a cost distribution chart
- Save your figures and print an expense summary
What You’ll Walk Away With
A record of your overheads to use in pricing and budget reviews.
- Annual, monthly, weekly and daily overhead totals.
- A cost distribution chart showing each expense and its share of the total.
- A saved calculation and a printable summary for your next review.
Frequently Asked Questions
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How to work the numbers out yourself, with real prices you can copy.
Ready to use Operating Cost Calculator?
On the Plus plan, and included with BFA, IoF and GFG membership · Cancel anytime · Built by working florists